Ally and alternate formats in Moodle

FAQ for using Ally in Moodle and improving accessibility in Moodle courses

Last Updated: May 31st, 2022

What is Ally?

The Ally filter can be used to see what materials in your course are accessible or if they should be modified to improve your course accessibility score. There are several resources that can help you get started including this article if you have specific questions.

Ally Introduction Video

Ally Demo Videos: Students | InstructorsEnd-user Help Articles

How do I turn it on?

To apply this filter to your course, move to the top right of the screen and click the administration gear iconGear icon.. Click on filters, about a quarter of the way down the list, switch the Ally row default to On, and save changes. You should now see small icons to the right of your course materials. The rating icons are shown to instructors and students only see the “Download Options” icon.

Filters option under the gear menu on your course page.

What do the icons mean?

Each icon that appears next to a course resource or file signifies a change that could be made to make it more accessible. Hovering over the icon will give you the degree of score deduction it causes. If you click on the icon you will be directed to a page where it lists what can be changed to improve this item's score. Also, from here it lets you upload an appended document to fix the score deduction, making the item and course overall more accessible to your students. See the table below to see the icons and what they could mean.

Severe Issue Ally Severe, Red: Document scanned but not OCRed, Document malformed, Document encrypted, Image can induce seizure, etc.

Major issue ally Major, Orange: Image does not have a description, Document in untagged, Document has no headers, Document has contrast issues, etc.

minor issue ally Minor, Green: Document does not have a language set, Document is missing a title, Document does not have an appropriate heading structure, redundant text, etc.

download options ally Download Options, available to students: Download original or any alternate formats.

How do I make corrections?

To make a correction to a document you will click on the icon next to the course material. You will be navigated to a screen overlay that gives the items accessibility score, the reason, and a tutorial on how to fix the issue. Once the issue with the file is fixed you can re-upload from this screen increasing the course and materials accessibility score.

Correction panel. Shows accessibility score as a percent, what needs to be fixed, and a drop box to place fixed file with the correction that is prompted.

What if I don't have the original file?

You can normally download the file you added originally to the course by clicking into the course resource. If it is a PDF the download will generally be at the top right of the window when it displays. Some file types may automatically download or open on your computer. If you have any trouble doing this contact the ATC for assistance.

Will students see the course's accessibility score?

Students will not be able to see the accessibility score. They will only see the icon for download options.

Can I remove the accessibility evaluation from specific files?

Yes. If the automatic accessibility tool isn’t generating useful content and or there’s some other reason to disable alternative formats, instructors can disable the feature for specific files. Click the download options icon, look for a drop-down arrow next to the title “Download alternative formats”, click and select “Disable alternative formats for this file”.

Download alternative formats windows. Clicking the down arrows next to the window title allows you to disable this for a single file.

Why can't my students get an audio alternate format of a word or PDF I posted on my course?

If the original PDF or word file is more than 100,000 characters they will not be able to get an audio alternate format. This is somewhere around 400 manuscript pages. If you split the document into multiple parts it should be able to generate an audio file for the documents.

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